Registration Deadlines
Early Registration Fee until June  1st, 2025 (23:59 CET)

Regular Registration Fee from June 2nd, 2025 (00:00 CET)

Registration Details
Registration will only be confirmed upon receipt of payment as well as proof of status if required. If the registration full payment has not been received by the early registration deadline indicated, the registration will be cancelled OR the next category or registration fee will automatically be charged. For group and third-party registrations, payment must be received within 10 days after receipt of the invoice.

Third-party registrations are possible between 2 and 4 delegates. Group registrations are possible as of 5 delegates. Onsite registrations will be possible on an individual basis only.

Registration name change
Individual registrations
Name changes to an existing Conference registration or transfer of an existing Conference registration are possible.

The individual must email the Registration team (eaap2025@cmi.at)  and share the details of his/her replacement. Requests will only be accepted by email and until 2nd May 2025. After this date, any request must be carried out onsite. 

Registration confirmation 
The registration confirmation along with the payment receipt will be sent by email to delegates upon completion of their registration and once the related full payment has been received. For group registrations, confirmation of payment will be sent to group leaders once the related full payment has been received.

Accompanying Persons
Accompanying persons are not admitted to the Congress. 

Payment 
Should participants/group leaders require a specific billing address on the invoice, they are kindly asked to add it during the registration process. Once issued, and following legal regulations, it is no longer possible to modify the invoice. Therefore, participants/group leaders are requested to make sure the correct billing address is entered when registering. 

Payment by Credit Card 
All payments for individual registrations must be settled by credit card (AMEX, Diners, Visa or MasterCard). Groups may also pay by credit card (AMEX, Diners, Visa or MasterCard). All fees have to be paid in EUR. Should delegates pay in their local currency, an extra fee on the exchange rate will apply. 

Payment by Bank transfer 
Payment by bank transfer is only possible until 20st of August at 23:59 CEST. Bank charges must be borne by the ordering customer. 

Cancellation policy – Conference registration
General cancellation policy
Notification of cancellation must be made in writing and sent to the Registration team by email no later than 31st of May 2025 at 23:59 CEST. An administrative fee equivalent amounting to 50% of ticket price will be applied. No refunds will be made for cancellations received as of 1st of June 2025, or for unattended sessions or early termination of attendance. All refunds will be made within three (3) months after the end of the event. Requests submitted after this period shall not be considered. Any participant initially registered as an individual, who then received sponsorship by an Industry Company, shall not be entitled to a refund. Refunds will not be processed in the event that a Visa Application has been refused by an Embassy/Consulate Office.

Cancellation policy – Gala Dinner
Notification of cancellation must be made in writing and sent to the Registration team by email. The Gala Dinner can be cancelled free of charge up to and including 31st of May 2025 at 23:59 CEST. No refunds will be made after this date.

Personal Data
The participant is entitled to revoke his/her consent to the specific data processing at any time by writing to the congress secretariat: EAAP2025@cmi.at 

Lost badge
Lost badge may be replaced onsite. A handling fee of EUR 50,00 will be charged.

Filming and Photography
We would like to inform you that there may be filming and photography during the meeting. In addition, photographs taken during the congress may be used for the organiser´s social media networks.

Modification of the programme
The conference chairmen reserve the right to modify the conference programme, which is published as an indication only.

Language
The official Conference languages are German and English. However, simultaneous translation will be provided during the conference.

Data Privacy
The European General Data Protection Regulation (EU GDPR) entered into force as of 25 May 2018 and it involves some additions to data protection. We take your privacy very seriously and in order to comply with GDPR consent requirements, we need you to confirm that you agree with our Privacy Policy during the process of on-line registration. For detailed GDPR guidelines please see: CMI privacy policy

Liability
We carefully select the respective service providers and other companies to be used and ensure the proper forwarding of payments intended for the service provider. However, we cannot assume any liability for the actual provision of the service or its freedom from defects. CMI / PCO Tyrol Congress do not accept any liability for personal injury, loss of or damage to private property, delays or changes in the congress program, whatever the cause. Participation in the congress is at your own risk. Should the congress not be held or be postponed due to events beyond the control of the organizer or due to events that cannot be attributed to intent or gross negligence on the part of the organizer, the organizer cannot be held liable by the participants for any damages, costs or losses incurred, such as travel, transport or accommodation costs, costs for lost orders, financial losses, etc. The participant:s are responsible for the costs incurred. Under these circumstances, the organizer reserves the right to either retain the entire registration fee and credit it to a future meeting or to compensate the participant after deducting the costs already incurred for the organization of the meeting. Verbal agreements are not binding unless they have been confirmed in writing by the organizer or CMI / PCO Tyrol Congress. The place of jurisdiction is Innsbruck. Please find the GTC guidelines here: PCO Tyrol Congress GTC